1.1 Russells Solicitors ("we" / "us" / “our”) recognise the importance that individuals place on their privacy when they provide us with personal data; as a firm, we are committed to protecting and respecting the privacy of any personal data we process.
1.2 This policy ("Privacy Notice") sets out the basis on which any personal data we collect from you or any third party, or that you provide to us, will be processed by us. In addition to this Privacy Notice:
1.3 Additionally, when you visit the Site, we may send a cookie to your computer. A cookie is a text file containing a small amount of data that allows us to improve the functionality of our Site and provide you with a tailored Site experience. For further details on how we use cookies, please see our Cookies Policy, which forms part of this Privacy Notice.
1.4 This Privacy Notice does not apply to our use of Personal Data where we act as an employer (save for the purposes of pre-employment and recruitment).
1.5 Please read and understand the following carefully to understand our views and practices regarding your personal data and how we will treat it.
1.6 For the purposes of this Privacy Notice, “UK GDPR” means Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, as it forms part of the law of England and Wales, Scotland and Northern Ireland by virtue of section 3 of the European Union (Withdrawal) Act 2018, and “consent”, “controller”, “personal data”, “process”, “processing” “profiling”, and “third party” shall have the definitions prescribed to them under the UK GDPR. Where a user is subject to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (“GDPR”), references to the UK GDPR under this Privacy Notice shall be deemed to be references to the GDPR.
1.7 For the purpose of the UK GDPR, Russells Solicitors of Yalding House, 152-156 Great Portland Street, London, W1W 5QA acts as the controller of personal data we process.
1.8 If you have any questions, comments or complaints regarding this Privacy Notice or how we process your personal data, please contact our Data Protection Officer, Alex Cole, at media@russells.co.uk or at:
Russells Solicitors
Yalding House
152 -156 Great Portland Street
London
W1W 5QA
United Kingdom
2.1 During the course of our business, we may collect various types of personal data about you, including:
3. How we use your information
3.1 We will only use your personal data in connection with the running of our legal business and the provision of legal services to our clients, and at all times in compliance with applicable data protection laws, including the UK GDPR. Specifically, your personal data is only collected and processed by us where:
3.2 We may use your personal data in the following ways during the course of our business:
3.3 We do not use your personal data as part of any automated decision-making, including profiling, which produces legal or similarly significant effects concerning you.
We may revise this Privacy Notice from time to time. Please check this page regularly to take notice of any changes We may have made.
4.1 We do not sell, share, or transfer your personal data except as set out in this Privacy Notice.
4.2 We may share your personal data with our selected partners and third party service providers including:
4.3 Where necessary in the course of, and as part of, providing legal services to our clients, we may also share your personal data with other persons who are parties to, or involved in the subject matter of those legal services.
4.4 Examples of situations where we may disclose your personal data to third parties include:
4.5 Other than as expressly set out in this Privacy Notice or as otherwise required or permitted by law, we will not share, sell or distribute any personal data you provide to us without your consent.
5.1 All information you provide to us is stored on our secure servers and backed-up on a third party cloud storage solution. Unfortunately, the transmission of information via the internet can never be completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of personal data transmitted to us via our Site or otherwise; any transmission is at your own risk. Notwithstanding the foregoing, we use strict procedures and security features, including appropriate technical and organisational measures to secure your personal data from accidental loss, damage or destruction or unauthorised access.
5.2 During the course of the activities of our support partners, your personal data may be transferred to and stored at a destination outside the UK and European Economic Area (“EEA”). Any personal data transferred internationally is subject to appropriate legally recognised safeguards such as the Standard Contractual Clauses approved by the European Commission, which ensure the lawful transfer of your personal data outside of the UK and EEA. We take all reasonable and appropriate steps to ensure the privacy and security of any personal data transferred internationally (whether by us or our partners), and we only transfer personal data to third parties whom have provided us the necessary assurances and protections in respect of the security of your personal data.
5.3 We will store your personal data for as long as is necessary to fulfil the purposes for which it is originally collected, as explained in this Privacy Notice, and for any other permitted or connected purpose. The retention period may therefore vary for different types of data, depending on how and why it was gathered. The criteria we use to determine retention periods are based on good business practice and include (as examples):
5.4 Further details on our personal data retention periods can be found within our Terms and Conditions of Business.
6.1 The Site may, from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that those websites have their own privacy policies and privacy practices. We do not control such third parties’ websites and as such do not accept any responsibility or liability for how these websites process or handle your personal data. Please check these websites’ policies before you submit any personal data to these websites.
7.1 In certain circumstances, the UK GDPR may provide you with the right (subject to certain exceptions) to:
7.2 We will always endeavour to support your rights as a data subject under paragraph 7.1 above, however the exercise of such rights shall at all times remain subject to certain exemptions set out at law and the rights and responsibilities we are subject to at law.
7.3 In line with the UK GDPR, we will comply with any valid request for information under the rights explained above within one month, though we may opt to extend this period by a further two months where necessary, taking into account the complexity and number of the requests you have made to us. This will normally be provided free of charge. If the request is manifestly unfounded, excessive or repetitive we may charge a reasonable fee or refuse to action the request.
7.4 If you withdraw your consent for us to process your personal data and we are unable to rely on another legal basis to process that personal data, we may be unable to offer certain benefits and services to you. For example, if you do not provide data regarding your health which is relevant to a legal case upon which we are acting, this may adversely affect our ability to represent you to the greatest possible extent.
8.1 You have the right to make a complaint about how we process your personal data to the Information Commissioner (the UK’s data protection regulatory authority):
Information Commissioner's Office
Wycliffe House, Water Lane, Wilmslow
Cheshire, SK9 5AF
Tel: +44 303 123 1113
9.1 We may revise this Privacy Notice from time to time. Please check this page regularly to take notice of any changes we may have made.
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